There are hundreds of gym scheduling software options in the market today.
Clearly, the real challenge isn’t finding software—it’s finding the right one. Further, the categories aren’t always clear. Some are for small studios, while others are designed for large health clubs. Some handle everything from class booking to marketing, while others focus purely on scheduling.
Every platform claims to be the ‘best’—and some sure might be. But best for who? A boutique studio? A large fitness chain? A personal trainer?
Choosing the wrong gym scheduling software can be more than just a financial misstep—it can affect your members’ experience and your daily operations. That’s why we’ve put together this blog.
“With the right partner, you can easily consolidate costs and manage your group fitness studio, digital signage, member app, and personal training all from one platform.”
– Andy Peat, CEO, Fitness On Demand
What you’ll find in this list:
✔ A breakdown of the seven best gym scheduling software for gyms & health clubs (features, pricing, and what makes each one unique)
✔ How to pick a system that fits your gym’s size, needs, and future growth
✔ Why an all-in-one platform can save you time, money, and frustration
Let’s get started. 🚀
How to Choose the Right Gym Scheduling Software?
Before jumping into software options, take a step back and define what your gym or health club truly needs both today and for future growth. To start:
- Talk to your team: Ask gym managers, front desk staff, trainers, and finance teams about their biggest pain points with the current system.
- Understand current challenges: If you’re switching from another system, what isn’t working? Poor customer support? Lack of integrations? Confusing interface?
- Prevent future surprises. Many clubs experience situations where a department head suddenly requests a separate scheduling tool mid-year—leading to unnecessary costs and integration issues. Getting buy-in early prevents this.
💡 Skipping this step could lead to major setbacks later. We’ve seen clubs struggle with software adoption simply because a key stakeholder wasn’t consulted early on. You don’t want your Pilates director requesting a separate scheduling tool mid-year or your marketing head demanding a new email automation platform because the software doesn’t integrate well.
Once you’ve gathered all this information, consolidate the must-have requirements from every department into a single document. This will serve as your reference point throughout the selection process.
2. Make Your List of Must-Have Features & Define Your Budget
Now that you have input from your team and a clear set of business goals, it’s time to create a detailed list of feature requirements. This should cover:
- Mobile & web-based scheduling
- Automated reminders & push notifications
- Easy rescheduling & cancellations
- Waitlist management
Budget Considerations: ⬇️
- Does the software charge per member, per location, or a flat rate?
- Are there hidden costs (setup fees, add-ons, or transaction fees)?
- Will this software help you save money in other areas (e.g., replacing multiple tools with an all-in-one solution)?
Spending time on this step ensures you don’t overpay for unnecessary features—or worse, end up with a solution that doesn’t fully meet your needs.
3. Consider Scalability & Future Growth
Investing in scheduling software isn’t just about today—it should support your gym’s growth over time. The right software should scale with your business, whether that means:
🔹 Expanding to multiple locations
🔹 Adding new services like personal training, wellness programs, or virtual classes
🔹 Handling a growing member base without system slowdowns
Also, consider whether the platform integrates with your existing tech stack—POS systems, CRMs, marketing tools, and other software you rely on.
💡 A good rule of thumb: If your software won’t support your business at double the size, it’s not the right fit.
4. Check User-Friendliness & Support
Even the most powerful software is useless if your team and members struggle to use it. A clunky interface can slow down operations and create frustration.
🔹 For Staff: Does the interface make it easy to schedule, track attendance, and handle bookings?
🔹 For Members: Is the mobile app intuitive? Can they book classes in seconds?
🔹 For Support: What happens when there’s an issue? Is customer support fast and reliable?
5. Shortlist Your Top 3 Options
By now, you should have a clear idea of what your gym scheduling software must include. The next step? Narrowing it down to your top three choices.
🛠 How to do it:
- Visit the gym scheduling software website and feature pages to compare capabilities.
- Book demos to test usability.
- Read real user reviews on platforms like G2 or Capterra to see how well the software performs in real-world scenarios.
By the end of the demo, you should have a clear winner that aligns with your needs, budget, and business goals.
Top 7 Scheduling Software for Gyms and Health Clubs
Not all gym scheduling software is created equal. The best platform for your fitness business depends on the following:
✅ Your gym size (single location, multi-location, franchise)
✅ Your service model (classes, personal training, hybrid, wellness)
✅ Your growth plans (scalability, automation, integration needs)
Below are seven of the best scheduling software options, categorized by their strengths. ⬇️
1. SHC – Best All-in-One Solution for Full-Service Health Clubs, Gyms, and Fitness Facilities
SHC is a gym scheduling software designed for full-service health clubs, gyms, and fitness facilities. It can replace multiple apps you might be using and streamline everything into one easy-to-use platform. With SHC, you can manage class schedules, bookings, payments, and member engagement all in one place. More than just a scheduling tool, it helps you build lasting relationships with members, expand non-dues revenue, and grow your business.
Curious how real gym and health club owners find the perfect gym scheduling software? See how Dylan Benett from Mesa Fitness Health Club navigated the search and chose the ideal solution with SHC.
If you’re looking for a full-featured gym scheduling software, SHC is the best choice, and here’s why:
🔹 Key Scheduling Features
- Rich Calendar Functionality – SHC’s Smart Scheduling provides three distinct calendars designed to handle every aspect of your gym’s operations:
- Departmental Calendar: This calendar is perfect for scheduling group fitness classes, aquatics programs, and any other department-specific offerings. If a class is canceled, the system automatically notifies waitlisted members, updates the schedule in real-time, and prevents double bookings.
- Instructor & Trainer Personal Calendars: Instructors, coaches, and trainers can manage their schedules directly from the app. They can view appointments, create new bookings, and even charge for them, all from the mobile or web platform. For example, a massage therapist can set one-on-one appointments, while a Tennis coach can automatically book courts along with lessons.
- Resource Calendar: Book resources like courts, recovery centers, or childcare services, and keep track of their availability with a simple calendar view. This ensures your space and services are always aligned with your bookings.
- Booking & Attendance – Members can easily book spots, bikes, or equipment in any class. You can set booking rules for different departments, track attendance, and get insightful analytics like no-show reports to optimize your schedule.
- Real-Time Sync & Availability: Members can check real-time availability and book classes or sessions on the fly, with instant updates to ensure no double bookings.
- Waitlist Management: Members can add themselves to waitlists, and they’ll receive automatic push notifications as soon as a spot becomes available.
- Member Mobile and Web App: With SHC’s Mobile App + Web App, your members can book classes, view schedules, and manage their bookings from anywhere at any time.
- Automatic Reminders & Notifications: Keep your members engaged and reduce no-shows with automated email and SMS reminders for upcoming classes or sessions.
- Full Member Control Over Scheduling & Trainer Interactions: Members can fully customize their experience by browsing trainer bios to find the perfect fit, directly messaging trainers to ask about sessions or availability, and seeing real-time class updates.
- Family & Guest Booking: Members can add child accounts, book sessions for family members, and reserve guest spots in just a few clicks. Parents can enroll their kids in swim classes under their own accounts, and members can bring a friend by securing guest passes in advance—without the hassle of separate logins.
Additional Features:
- Custom Branding – Tailor the app to reflect your club’s unique identity! With custom fonts, color palettes, and editable service pages, you can personalize the member experience to make your club feel even more like home.
- Club Social Network – Build a strong sense of community within your club. Members can interact safely, share experiences, and stay updated on everything from closures to events through your club’s social hub—just like a mini Facebook, but for your health club.
- On-Demand Video and Live Streaming – Keep your members engaged even outside the club. These features allow health clubs to offer digital fitness experiences alongside in-person classes. Members can join live virtual classes from anywhere or access pre-recorded sessions at their convenience.
- Instructor Sub & Payroll – Save time and improve efficiency by automating instructor substitutions and payroll updates. If an instructor can’t make it to a class, a substitute can be automatically arranged, saving your Group Ex directors valuable time and potentially saving you up to $330 each month.
- Purchases – SHC makes it easy to monetize all your club’s services. You can offer classes, programs, and other services directly to both members and non-members. You can simply use Stripe or a billing company to process payments.
- Marketing Campaigns – Boost your engagement and revenue with built-in marketing tools. SHC lets you easily segment your members, create custom campaigns, and send targeted messages through email or push notifications—all with just a few clicks.
For instance, members at ProMedica ForeverFit enjoy the ease of booking lap lanes and joining live-streamed classes through the SHC booking app.
“It also provides us with valuable insights to optimize schedules and develop more targeted programming,” says Sandi Dennis, Operations Manager.
🔹 Unparalleled Customer Support & Onboarding
- 24/7 Customer Support – SHC offers top-notch, round-the-clock tech support with a highly responsive team ready to assist you with any questions or issues you might face.
- Seamless Onboarding – SHC’s onboarding process is designed to ensure a smooth transition. Over a structured six-week period, you’ll receive regular check-ins, reverse shadowing, and dedicated support to help you get up and running quickly and efficiently.
With SHC, everything you need to manage and grow your gym and health club is in one place, helping you save time and focus on what really matters—your members.
A perfect example is The Atlantic Club, which partnered with SHC to streamline Group Ex class bookings, Aquatics reservations, and Racquetball Court scheduling—resulting in over 20,000 bookings per month! This is the kind of real impact the right scheduling software can deliver.
Best For: Full-service health clubs, gyms, and fitness facilities looking for an all-in-one scheduling, booking, and engagement platform.
Pricing: SHC offers customized pricing based on the size of your club, the number of members, and specific feature requirements. To get a personalized quote, you can reach out to the SHC team for a demo and tailored pricing details.Also Check:
Curious how SHC works for a large organization like the YMCA? Watch this video to see how the software streamlines operations and improves member experience at their facilities.
2. Mindbody – Best for Boutique Studios & Wellness Centers
Mindbody is one of the most popular gym scheduling software solutions, especially for small fitness studios, yoga centers, and boutique gyms. It offers a range of features to help manage class bookings, appointments, and memberships, making it a go-to choice for businesses that prioritize member experience and convenience.
🔹 Key Features
✔️ Class & Appointment Scheduling – Mindbody lets members book classes, personal training sessions, and wellness appointments through an intuitive platform.
✔️ Automated Waitlists – If a class is full, members can join a waitlist, and the system automatically enrolls them when a spot opens up.
✔️ Member Mobile App – Mindbody provides a mobile app where users can book sessions, receive reminders, and even make payments.
✔️ Staff Management – Gym owners can manage trainer schedules, track shifts, and assign sessions.
✔️ Marketing & Retention Tools – Includes email automation and promotions to keep members engaged.
Best For: Boutique studios, yoga centers, and wellness businesses that want a comprehensive booking and marketing solution.
Pricing: Mindbody has tiered pricing based on the size of your business. Small businesses start at $79/month (per location), with more advanced plans for larger gyms, depending on additional features and customizations.
3. ABC Glofox – Small to Medium-Sized Gyms & Personal Training Businesses
ABC Glofox is a gym booking/scheduling software designed for boutique fitness studios and small to mid-sized gyms. It’s built to streamline operations, from class scheduling and membership management to automated payments and marketing tools. If you run a yoga studio, Pilates studio, or functional training gym, Glofox is a great option.
🔹 Key Features
✔️ Custom-Branded Mobile App – Your members can book classes, manage memberships, and receive updates—all in an app that looks like an extension of your brand.
✔️ Flexible Booking System – Handles class scheduling, private appointments, and waitlists with an easy-to-use interface.
✔️Lead Conversion Reporting – Track how leads move through your sales funnel, identify drop-off points, and optimize your marketing efforts.
✔️ Automated Payments & Billing – Supports direct debits, credit card payments, and membership renewals without manual intervention.
✔️ Member Management & CRM – Tracks member activity, sends automated reminders, and helps manage retention.
✔️ Marketing Tools –Send push notifications, emails, and SMS campaigns to keep members engaged and informed.
Best For: Glofox is perfect for boutique gyms, studios, and fitness clubs looking for an intuitive and scalable booking and member management solution.
Pricing: Glofox offers plans starting at $100/month for smaller gyms. Larger gyms or those requiring more advanced features like marketing and reporting tools may see prices rise to $200/month or higher, depending on the package and scale.
4. Trainerize – Best for Personal Training & Online Coaching
Trainerize is a gym scheduling software built specifically for personal trainers and fitness coaches. It’s ideal for gyms looking to offer online training, customized workout plans, and one-on-one coaching. With a strong focus on client engagement, progress tracking, and virtual training, Trainerize is the go-to platform for fitness professionals who want to scale their services.
🔹 Key Features
✔️ Online Workout Program Builder – Trainers can create and assign structured workout plans to clients.
✔️ Client Progress Tracking – Tracks members’ workout history, body metrics, and fitness achievements.
✔️ Habit & Nutrition Coaching – Trainers can assign meal plans, track food intake, and set lifestyle goals.
✔️ In-App Messaging & Video Calls – Direct communication between trainers and clients for real-time coaching and motivation.
✔️ E-Commerce & Payment Processing – Trainers can sell memberships, one-time programs, or subscription-based coaching services.
Best For: Personal trainers, online coaches, and gyms looking to expand into virtual training and coaching.
Pricing: Trainerize offers pricing plans starting at $5 per trainer per month for the basic plan. For more advanced features, such as team management, the pricing can go up to $250 per month.
5. Virtuagym – Best for Gyms Focused on Member Engagement & Coaching
Virtuagym is a software for gym management designed for fitness businesses that want to engage members beyond the gym floor. It combines class scheduling, workout tracking, coaching tools, and an online community into one platform. If your gym prioritizes habit-building, virtual coaching, and a strong digital presence, this fitness scheduling software is worth considering.
🔹 Key Features
✔️Class & Personal Training Scheduling – Members can book group classes or personal training sessions directly from the app.
✔️Workout & Nutrition Tracking – Trainers can assign workouts and meal plans and monitor progress in real-time.
✔️Branded Mobile App – Customize the app with your gym’s branding, making it an extension of your club’s identity.
✔️Automated Billing & Membership Management – Handle payments, renewals, and contracts seamlessly.
✔️Wearable & Third-Party Integrations – Syncs with Fitbit, Apple Health, and other fitness trackers.
Best For: Gyms that want to offer coaching, habit tracking, and a virtual fitness experience alongside in-person training.
Pricing: Custom pricing based on business size and feature needs.
6. GymMaster – Best for Mid-Sized Gyms and Health Studios
GymMaster is a solid gym scheduling software built for mid-sized fitness centers. It offers a balanced mix of class scheduling, membership management, and 24/7 access control, making it a great choice for gyms that want to streamline operations while keeping costs reasonable.
🔹 Key Features
✔️ Class & Personal Training Scheduling – GymMaster allows gyms to set up recurring classes, one-on-one training sessions, and group workouts with flexible booking options.
✔️ Member Booking System – Members can book classes via the mobile app or website, reducing administrative workload.
✔️ Attendance Tracking & Check-Ins – GymMaster integrates attendance tracking, making it easy to manage class capacities and analyze member participation.
✔️ Automated Billing & Payments – Built-in payment processing ensures that members are charged automatically for bookings or subscriptions.
✔️ 24/7 Access Control – Unlike many other gym scheduling software, GymMaster offers integrated keycard and RFID access, allowing gyms to automate entry and security.
Best For: This fitness class scheduling software is ideal for mid-sized gyms and single-location fitness clubs. However, it may lack advanced automation and multi-location support that larger health clubs might need.
Pricing: Starts at $89/month; pricing increases with add-ons for access control and custom branding.
7. Zen Planner – Best for Boutique Studios & Martial Arts Gyms
Zen Planner is another comprehensive software for gyms. It is tailored for fitness business owners, including gym operators, yoga studios, martial arts schools, CrossFit boxes, and MMA facilities. It helps fitness business owners manage scheduling, billing, memberships, and performance tracking, making it a great choice for those who want a balance of automation and customization.
🔹 Key Features
✔️Class & Appointment Scheduling – Members can book classes and personal training sessions via a branded mobile app.
✔️Membership Management – Automates sign-ups, renewals, and payments, reducing admin work.
✔️Workout Tracking – Ideal for performance-based gyms (CrossFit, martial arts, etc.), allowing members to log workouts and track progress.
✔️Integrated Payment Processing – Supports automated billing, contracts, and invoicing.
✔️Staff & Payroll Management – Tracks instructor schedules and streamlines payroll processing.
✔️Retail & Inventory Management – Sell gym merchandise, supplements, and equipment directly from the system.
Best For: Performance-focused gyms and martial arts studios.
Pricing: Starts at $99/month for studios. Additional pricing plans based on club size and features.
📌 Next Steps: Narrow down your top three choices, book a demo, and find the perfect fit for your gym’s future success! 🚀
Conclusion
While there is plenty of software for fitness gyms to consider, we strongly urge you to look out for evidence-based claims and solutions that truly help you manage all aspects of your club.
The right gym scheduling software should not only streamline your scheduling and member engagement but also provide real value through scalability, customization, and support. Choose a solution that fits your club’s specific needs, offers proven results, and has the flexibility to grow with you as your business evolves. Remember, it’s not just about picking the tool—it’s about choosing a partner that helps your club thrive.
So, take the time to research, test your top picks with demos, and assess how they align with your long-term vision for your gym or health club.
