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Solutions

Instructor Sub and Payroll

Find subs with one tap. Automated hourly and commission payroll reports. Can save your Group Fitness Director as many as 40 hours or nearly $700 a month!

Instructor Substitution

Automate instructor substitution through our platform. Find instructor subs in a single click. No manual paperwork, no annoying calls and emails.

Sub Requests

Instructors request for Substitutes with one tap on their phones. This triggers a push notification to a pre-approved list of instructors. Email and push notification of the final instructor selected is sent to all volunteers, the sub and the original instructor. Saves time and effort for both the Director and the instructors replacing the back-and-forth communication over email and phone.

A request form on a tablet asking for a substitute for a class due to vacation, next to a class details screen with a spin group image.

Sub Status Screens for Instructors

Instructors can see and track the progress of their sub requests on the SHC App. This feature brings predictability and control to the substitution process, ensuring instructors are always informed about the status of their requests.

Mock-up of Substitution Status showing 'In Progress, No substitutes found yet' with a list of pending instructor responses and their photos.

Manager Dashboard

Managers have a high-level view of all ongoing sub requests, including who has volunteered for each. This feature is crucial as it shows when a class does not have a volunteer. Records of past sub requests can be filtered by date, instructor, or department, providing managers with valuable insights into trends and behaviors effortlessly.

Mock-up of dashboard showing a class editor with profiles of nine instructors, including their names, specializations, and options to save or cancel.

Group Fitness Director’s Approval

Once an instructor volunteers to take over a class, the request, depending on set preferences, can either be directly assigned or sent to the department head for final approval. This ensures that all substitutions are properly vetted and approved, maintaining high standards.

Mock-up of screenshot showing a substitute request for various fitness classes, with user info and pending responses. The UI displays class details.

Automatic Calendar Updates

The calendar automatically updates across the Mobile App, your website, Web App, and TV screens with the new instructor’s name. This ensures one version of the truth for everyone, keeping all platforms in sync and preventing any confusion about class schedules.

Mock-up of calendar interface showing different fitness classes with timings and instructor details, featuring Natasha Jacobs' profile.

Payroll

Get automatic payroll reports that accommodate for all different types of pay for your instructors. No manual data entry.

Different Types of Pay

The SHC solution accommodates different types of pay for instructors. This is beneficial when an instructor teaches a Group Fitness class at an hourly rate and also leads small group sessions, like Pilates or yoga, at a commission rate. This flexibility ensures fair compensation across different types of classes.

Mock-up of dashboard displaying trainer payroll details for different departments, with hourly pay rates and service/commission rates.

Payroll Reports and Automatic Updates

Payroll reports can be customized by the number of attendees or services provided within a pay period. Instructor payroll is automatically updated with changes in instructors, and hourly payroll reports can be filtered by number of attendees, pay period, department, instructor, and classes. This dramatically reduces the time Directors spend collating data before running payroll at the end of the month, streamlining the entire payroll process.

Mock-up of SHC's payroll report interface showing filters with list of employees and hours worked.

Benefits

Our solutions are built for your specific needs and will help you sell more, streamline your operations and save on labor cost.

Icon of a blue document with a dollar symbol and an orange cursor pointer, indicating online financial document or transaction.

Automated Payroll

No manual tracking classes or hours for payroll at the end of the month. Automated Ins Sub reports, Hourly Payroll, and Commission Pay.

Illustration of a smartphone with a checklist and a checkmark icon beside it, representing task completion or data management.

No surprises

No surprises for everyone involved – the Sub’s name is automatically updated on the calendar for staff and members.

Illustration of a person with orange hair using a blue laptop, viewed from the front on a plain white background.

Group Fitness Director

Your director can save as many as 40 hours or nearly $700 a month for your Group Fitness department.